What is full-time equivalent and how to calculate it + free FTE calculators

define fte

Determine the payment amount by taking how many employees you employed in each month, minus up to 30 like before, but multiply by however many months out of 12 total and multiply https://www.bookstime.com/ by USD 2,700. Instead of debating whether headcount, hours worked, or FTE is more or less effective, consider them three integral components of a successful company.

define fte

ALEs must offer insurance to each full-time employee who works at least 130 hours per calendar month. Standard FTE assumes that typical employees work 40-hour workweeks, five days a week, and eight hours a day.

What are employer shared responsibility provisions?

Whereas, employees that works 20 hours per week are considered 0.5 FTEs. Marija Kojic is a productivity writer who’s always researching about various productivity techniques and time management tips in order to find the best ones to write about. She can often be found testing and writing about apps meant to enhance the workflow of freelancers, remote workers, and regular employees. Appeared in G2 Crowd Learning fte meaning Hub, The Good Men Project, and Pick the Brain, among other places. So, 75 is the number of hours needed per day to finish the said 600-hour project — it will be up to you to decide how many people you’ll want to employ to carry this out, and what type of employment you will offer to them. In the end, round this down to the nearest whole number , and add the 2 full-time employees to get the final FTE .

With more than a decade of accounting and finance experience, Charlette has worked side-by-side with HR and accounting leaders to establish and help implement payroll best practices, controls, and systems. Her experience ranges among small, mid-sized, and large businesses in industries like banking and marketing to manufacturing and nonprofit. FTE is a very specific term used to calculate whether a company is required to provide benefits under the Affordable Care Act and the Family Medical Leave Act , for example. Employers can also monitor workloads for future budgeting and staffing with FTE. Charlette has over 10 years of experience in accounting and finance and 2 years of partnering with HR leaders on freelance projects. She uses this extensive experience to answer your questions about payroll.

What does FTE mean?

This includes paid vacation, holiday, and sick leave, in addition to other paid leaves. Full-time equivalency is a metric that quantifies the number of full-time employees at an organization based on hours worked, and quantifies how many part-time employees add up to a full-time employee. For example, if your organization’s work week is 40 hours, two part-time employees who each work 20 hours in a week would equal one FTE. You can also use an FTE calculation to determine the appropriate pay for part-time workers.

  • For example, at The University of Utah, eligible employees who work the equivalence of 0.50 to 0.74 FTE of a full-time schedule will accrue at 50% of the full-time benefited rate .
  • Calculating headcount is good for creating organizational strategies and setting goals, but it doesn’t give you specific insight as FTE does for data like departmental labor.
  • However, you could also have four employees who work 10 hours a week.
  • Clockify lets you track your cost rates per employee and then compare and contrast them with employee billable hourly rates.
  • The Paycheck Protection Program, established by the CARES Act, provides funds to small business owners to help them keep their workers on payroll.
  • As would four part-time employees who each work 10-hours per week, totaling 40 hours.

Since there are 52 weeks per year, this equates to an average full-time employee having the opportunity to work a total of 2,080 hours. This number doesn’t reflect sick leave, paid time off, seasonal assistance, or paid overtime. It also doesn’t give you any insight into how those numbers break down across departments and individuals. For example, an employee who works a full-time, 40-hour week would equal 1.0 FTE. As would four part-time employees who each work 10-hours per week, totaling 40 hours. You can calculate FTE to determine how much a project will cost in terms of time and personnel needs. FTE is a method of calculation to use when you want to accurately forecast specific needs of your business.

What is Full-time Equivalent (FTE) & How to Calculate It

The FTE is calculated by taking into account the number of hours worked in a full-time weekly schedule and the actual number of hours employees work. The U.S. Office of Management and Budget, or OMB, the President’s budget office, will often place upper limits on the total number of FTE that a given agency may utilize each year. In the past, if agencies were given a ceiling on the actual number of employed workers, which was reported on a given day of the year, the agency could employ more than this number for much of the year.

For over a decade, Jennifer worked as an HR generalist, providing expertise in accounting, payroll, and HR by implementing payroll and benefits best practices and creating onboarding and employee-relations documentation. In the chart below, because both Carole and Lynn are full-time employees, they would each be counted as one FTE. However, determining the FTE for Jimmy and Marta requires calculation. Full-time equivalent is calculated by dividing an employee’s scheduled hours by the company’s work scheduled hours on a weekly full-time basis.

Moreover, having accurate FTEs for all your employees will also help employers determine responsibilities towards them, their PTO rates, and whether the business is eligible for certain federal programs. Once you decide why you want to use FTE, identify the appropriate calculation method, and follow it through.

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What’s important is that “on average” they work under 30 hours a week. To get a good estimate, it’s best to average hours over a 90- or 120-day timeframe. In addition, if you’re calculating FTE for ACA purposes, you’d only include the part-time person in your calculations if they worked 120 days or more per year.


Considering the average FTE or full-time working week is 40 hours, this means you have 3 full-time staff. Identifying full-time staff is not as easy as saying, “You work 40 hours a week.

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